PGHH_AR_2020

Annual Report 2019-20 61 Company Overview Board's Report MD&A Corporate Governance Financial Statements Procter & Gamble Hygiene and Health Care Limited as an Independent Director of the Company for a period of five years effective August 25, 2020, at the ensuing 56 th Annual General Meeting. ii. Ms. Sonali Dhawan Ms. Dhawan is a graduate from Lady Shriram College, with a B.Com (Hons) in Business Studies. She completed her MBA in marketing from the Indian Institute of Management, Ahmedabad. Ms. Dhawan has been with P&G for over 22 years and is currently Senior Vice President, Feminine Care Business, Asia Pacific, Middle East & Africa. She has worked across multiple regions including ASEAN, India, Australia & Middle East. Ms. Dhawan, Director retires by rotation and being eligible, offers herself for re- appointment at the ensuing 56 th Annual General Meeting. iii. Mr. Gagan Sawhney Mr. Gagan Sawhney is an alumnus of IIM, Ahmedabad who joined P&G in Finance in 2001. He has more than 20 years of experience across multiple geographies : India, ASEAN and Greater China. Prior to this, he was Finance Director of Internal Audit for P&G Global operations, where he provided assurance and consulting support across regions. Mr. Sawhney, Director retires by rotation and being eligible, offers himself for re- appointment at the ensuing 56 th Annual General Meeting. COMMUNICATION TO SHAREHOLDERS (i) The quarterly results of the Company are announced within 45 days of completion of the quarter or within the time as prescribed by the SEBI. Audited Annual Results are announced within 60 days of the end of Financial Year or within the time as prescribed by the SEBI. Results for the quarter ended September 30, 2019, December 31, 2019 and for the year ended June 30, 2020 were published in the The Economic Times and Mumbai Lakshadeep. Financial Results for the quarter ended March 31, 2020 were published in Financial Express and Sakal Mumbai. (ii) The Company’s results and official news releases are published on Company’s website: https:// in.pg.com/india-investors/pghh/compliance- reports-and-announcements/. (iii) This Annual Report along with Notice calling the Annual General Meeting for the Financial Year 2019-20, in electronic form, is being sent to the Members at the email address provided / updated by the Members with the Depository Participants / Registrar & Transfer Agent, as applicable. (iv) Shareholders may note that, in accordance with the provisions of the Income Tax Act, 1961 (“the Act”) as amended by and read with the provisions of the Indian Finance Act, 2020, dividend declared and paid by the Company after April 1, 2020, is taxable in the hands of shareholders and the Company is required to deduct the tax at source (“TDS”) on the distribution of dividend income to its shareholders at the applicable rates. In order to enable us to determine the appropriate TDS rate as applicable, shareholders are requested to submit the requisite documents as mentioned in our letter dated October 8, 2020 which is put up on the website at https://in.pg.com/ india-investors/pghh/reports-announcements/ announcements/#announcements, in order facilitate company to deduct TDS at time of final dividend. The said documents (duly completed and signed) are required to be emailed to Company’s RTA on or before November 15, 2020 in order to enable the Company to determine and deduct appropriate TDS. SUSTAINABILITY INITIATIVE In line with our ‘Ambition 2030’ environment sustainability goals, our commitment to operate responsibly is reflected in the steps we have in place to ensure rigorous financial discipline and Corporate Governance. The Company has requested its shareholders to join in its endeavor to conserve resources by updating relevant information for receiving online communication and dividend payout. Shareholders holding shares in dematerialized mode have been requested to register their email address, bank account details and mobile number with their depository participants. Those holding shares in physical mode have been requested to furnish their email address, bank account details and mobile number with the Company’s Registrar & Transfer Agent (RTA). The Company, with the help of the RTA and the depositories has reached out to the shareholders who have not registered their email addresses, requesting them to update their email addresses. Your Company greatly appreciates your response and assistance in this regard.